How to Re-Run Saved Searches in Matrix MLS (and Close Deals Faster) Saved searches are one of the fastest ways to stay on top of new inventory and keep clients engaged—without rebuilding criteria every time. In Matrix, a saved search stores the criteria, while tools like Auto Emails and Market Update help you monitor what’s changing in that search over time. (support.mlslistings.com)

Below is a practical, step-by-step guide to re-running saved searches (multiple ways), plus a workflow to turn those reruns into faster showings, cleaner follow-up, and quicker closings.

1) The simplest way to rerun a Saved Search

Option A: Run it from “My Matrix” → “Saved Searches.”

Most Matrix systems follow this flow:

1. Go to My Matrix
2. Open My Saved Searches / Saved Searches
3. Find the search you want
4. Click the Subject/Name line (or expand it) to see actions
5. Choose Results (or Run) to rerun it and load fresh results (Canopy MLS)

Pro tip: On many MLS versions, the Saved Searches list shows the last time it was run, which helps you prioritize what to refresh first. (Canopy MLS)

Option B: Run it from the Contact record (best when working a specific client)

If the search is tied to a client:

1. Go to My Matrix → My Contacts
2. Click the contact name
3. Go to Searches
4. Select the saved search
5. Click Results/Run (support.onekeymls.com)

This is great when you’re on a client call and want to rerun their exact criteria in seconds.

2) Re-run it AND adjust it (without creating a new search)

Markets move. Client needs change. Instead of building a new search from scratch, update the existing one:

1. My Matrix → Saved Searches
2. Click the search name/subject
3. Click Criteria
4. Modify filters (price, beds, school zone, status, etc.)
5. Click Save (Matrix)

This keeps your system clean: one search per client intent, continuously updated.

3) Put your most used searches on your Home screen (one-click re-run)

Many Matrix builds let you mark a saved search as a favorite search so it appears on your homepage widget:

• When saving (or editing) a search, enable something like “Enable as Favorite Search on Home tab” (Matrix)
• Some MLS quick start guides also recommend using homepage favorites for commonly used saved searches. (NorthstarMLS)

If you run the same “Hot Buyer” searches every day, this saves real time.

4) Use Market Update to rerun smarter (changes since last run)

Re-running a search shows everything that matches today. But often you only care about what changed:

• New listings
• Price changes
• Status changes (Back on Market, Pending, Sold, etc.)

Matrix’s Market Update feature can summarize or filter activity within a Saved Search or Auto Email based on a chosen time window or update type. (CRMLS Knowledgebase)

Typical flow:

1. My Matrix → Saved Searches (or Auto Emails)
2. Select one or multiple searches
3. Click Market Update
4. Choose a date range / run time
5. Run update to view what changed (CRMLS Knowledgebase)
6. 

Why it helps you close faster: you stop wasting time re-reviewing the same inventory and focus only on fresh triggers that justify a client call.

5) Speed Bar: the “fastest rerun” alternative (especially for internal work)

When you don’t need a full Saved Search list and just want quick results, the Speed Bar is built for rapid searching with shorthand. (CRMLS Knowledgebase)

Two powerful uses:

A) Quick rerun via shorthand

Example patterns vary by MLS, but you can quickly search MLS numbers, street number + street name, etc. (CRMLS Knowledgebase)

B) Create Speed Bar Shortcuts for your “daily” searches

Some Matrix systems let you create and run saved shortcuts (often used like so) so you can trigger a prebuilt query instantly. (CRMLS Knowledgebase)

Best practice: use the Speed Bar for you (quick hunting) and Saved Searches/Auto Emails for clients (consistent matching and communication).

6) Convert Saved Searches into Auto Emails (so results “rerun themselves”)

If the goal is closing faster, you want clients seeing the right homes before they show up on Zillow notifications or Instagram.

Matrix allows saved searches to be turned into auto emails, which automatically send updated listings on a schedule (ASAP / daily / etc., depending on your MLS). (CRMLS Knowledgebase)

Common flow:

1. My Matrix → Saved Searches
2. Open the search’s options/settings
3. Click “Turn this Saved Search into an Auto Email.”
4. Choose contact, subject line, schedule, and settings
5. Save (CRMLS Knowledgebase)

Important limitation seen in many Matrix deployments: searches returning more than 250 listings may not be eligible for auto email (you’ll need to narrow criteria). (CRMLS Knowledgebase)

Bonus: Reverse Prospecting (when available)

Some MLS setups let you enable “Reverse Prospecting,” where listing agents can see that their listing matched one of your clients (without exposing client identity). (CRMLS Knowledgebase)
That can help you negotiate access, showings, or inside info faster.

7) The “Close Faster” workflow: how rerunning searches turns into deals

Re-running searches is only step one. Speed to close comes from speed to action.

Here’s a simple daily operating system (works for buyers and active investors):

A) Build 3 core searches per buyer (not 1 giant search)

Instead of one broad search that dumps 200 listings:

1. Core Match (their real criteria)
2. New Today / New Since Yesterday (tight window, fast action)
3. Price Drops / Back on Market (motivated sellers, second chances)

Then you can rerun each in seconds and know exactly why you’re calling.

B) Use Market Update first, then full Results

Order matters:

1. Market Update → skim only changes
2. Open Results only for items worth action

This cuts review time dramatically and keeps your calls relevant. (CRMLS Knowledgebase)

C) 10-minute rule: contact the client while they’re still excited

When a hot match appears, text/call within 10 minutes:

• “2 new matches just hit your criteria. Want me to book a showing today or tomorrow?”
• Give 2 time options, not an open question.

Fast showings beat perfect showings.

D) Pre-qualify before you flood them with listings

Reruns become noise if the client isn’t ready. Before you send or discuss matches, confirm:

• Proof of funds/pre-approval
• Preferred monthly payment range (not just price)
• Must-have vs nice-to-have (write it down and keep criteria aligned)

Then your saved search actually reflects the deal you can close.

E) Use Auto Emails for consistency, but “curate” the best ones

Auto emails keep the pipeline warm. But closings often come from curation:

• Pick top 3 listings
• Explain why each fits (location, layout, resale, comps, value)
• Push a showing plan

Auto emails are the net; your curated message is the spear.

8) Common mistakes that slow you down (and how to fix them)

Mistake 1: You “rerun” but don’t track what changed

Fix: use Market Update daily so you focus on triggers. (CRMLS Knowledgebase)

Mistake 2: One saved search is too broad to act on

Fix: split searches so each rerun has a purpose (new, drops, core).

Mistake 3: Your Saved Searches list is messy

Fix: sort by “My Last Run”/recent activity, delete dead searches, and standardize naming (e.g.,). Some MLS guides specifically mention sorting by last run/portal visit to manage this efficiently. (Canopy MLS)

Mistake 4: You rely on memory instead of “Favorites.”

Fix: Put your top searches on the homepage favorites widget so rerunning becomes one click. (Matrix)

9) Quick checklist you can use tomorrow morning

1. Open My Matrix → Saved Searches
2. Sort/scan by last run
3. Run Market Update for your top active buyers
4. Open Results only for high-intent changes
5. Send 1 curated message and propose showing times
6. Make sure core searches are converted to Auto Emails (when appropriate) (CRMLS Knowledgebase)